Privacy Policy

Last Updated: November 5, 2026

1. Data Controller

Your personal data is collected and processed by HVVH Ventures Inc., the company operating automileage.app.

2. Information We Collect

When you use automileage.app, we collect the following information:

  • Account information: your name and email address
  • Vehicle information: vehicle nickname, make, model, and year
  • Trip data: dates, locations, destinations, purposes, and distances
  • Expense data: amounts, categories, dates, and descriptions
  • Receipt photos: images you upload as supporting documentation

3. How We Use Your Information

We use your information to:

  • Provide and operate the mileage and expense tracking service
  • Process billing and subscription payments through Stripe
  • Send you service-related communications (e.g., billing and account notices)

We do not sell your personal data to third parties.

4. Third-Party Services

We use the following third-party services to operate automileage.app:

  • Stripe: processes payments and manages subscriptions. Stripe may collect payment information directly. See Stripe's Privacy Policy.
  • DigitalOcean Spaces: stores uploaded receipt photos securely in the cloud.

5. Data Retention

We retain your trip logs, expense records, odometer readings and receipt images for 10 years from the date of each record, which exceeds the CRA's 6-year and the IRS's 7-year record-keeping requirements. Records older than 10 years are permanently deleted. If you request account deletion, we will delete your personal data and associated records sooner. You can request deletion through the contact form.

6. Cookies

automileage.app uses session cookies for authentication purposes only. We do not use tracking cookies, analytics cookies, or third-party advertising cookies.

7. Your Rights

You have the right to:

  • Access your personal data stored in our system
  • Export your data (available via the Reports feature)
  • Delete your account and all associated data

To exercise these rights, please use the contact form.

8. Contact

For privacy-related questions or concerns, please reach out through our contact form.